Tag: Governance

MFA Annual General Meeting 2023

Tuesday, June 27, 7pm
at the Irish Association of Manitoba – 654 Erin Street. 
Doors open at 6:30pm. Awards, snacks, and socializing after the meeting.

REGISTER HERE!

Documents:
2022 Minutes
MFA Bylaws
AGM Agenda
Board Nomination Form
Proxy Voting Form

Reports:
President & Executive Director
Treasurer
Provincial Coach

• At all general meetings, the presence of ten (10) voting members (not including proxy votes) of the Association, as defined by these By-Laws, shall constitute Quorum.
• Members must have held their membership at least twenty-one (21) days prior to a general meeting if they are to exercise their right to vote.

Membership can be renewed here (link). Memberships renew September 1, 2023.

 

The following Board positions are up for election:

• President (2 year term)
• Corporate Secretary (2 year term)
• Vice President – Technical (2 year term)
• Board member at large (1 year term)

 

Description of Board Positions:

President:

• Shall act as chair of all General Meetings, and all meetings of the Board.
• Shall be an ex-officio member of all committees of the Association.
• Shall be a signatory authority for all correspondence and transactions of the Association including all financial transactions.
• During meetings of the Board the President will only vote in case of a tie.
• The President shall represent the Association at the Annual General Meeting of the Canadian Fencing Federation.
• The President shall be responsible for the employees or contractors of the Association.
• The President shall not hold office with a fencing club, except that a club officer may be elected as President, but then must resign from the club office not more than thirty days after being elected as President. The President must be a member in good standing of the CFF.

Corporate Secretary:

• Shall record and keep minutes of all Executive, Board and General Meetings.
• Shall be responsible for counting and recording all votes, and the outcome there from, at all Executive, Board and General meetings.
• Shall be a signatory authority for financial transactions.
• Shall be responsible for ensuring a yearly review of the By-Laws.
• Shall be responsible for ensuring yearly Corporate documents are filed with the Corporations Branch of the Government of Manitoba.

Vice-President – Technical

• Shall establish, in conjunction with the Provincial Coach, and distribute an annual competition schedule.
• Organize competitions and distribute and collect entry forms.
• Tabulate and keep up-to-date records of competitive points and provincial rankings.
• Schedule and organize coaches and officials clinics.
• Oversee the Provincial fencing programs in cooperation with the Vice-President – Athlete Development.

Board Members-at-Large:

Duties will be determined by the MFA Executive.

Manitoba Fencing Association Annual General Meeting 2022

will be held on Wednesday, June 15, 6pm at the Irish Association of Manitoba – 654 Erin Street  (check in starting at 5:30pm)

To register or for questions email Sean at fencing@sportmanitoba.ca by Friday, June 10, 2022.

*The following documents and reports uploaded when available:

Documents:       2021 Minutes      MFA bylaws       AGM Agenda         Board Nomination Form         Proxy Voting Form

Reports:                 President                 Treasurer                    Provincial Coach               Executive Director

• At all general meetings, the presence of ten (10) voting members (not including proxy votes) of the Association, as defined by these By-Laws, shall constitute Quorum.
• Members must have held their membership at least twenty-one (21) days prior to a general meeting if they are to exercise their right to vote.

Membership can be renewed here (link).

MFA bylaws can be found here (link).  Board positions for election are:

• Vice President (2 year term)
• Treasurer (2 year term)
• Vice President – Athlete Development (2 year term)
• Board member at large (1 year term)

Vice-President:

• Shall replace the President in case the President is not available to preside due to illness or resignation or absence.
• The Vice-President shall be a signatory authority for all correspondence and transactions of the Association including all financial transactions.
• The Vice-President must be a member in good standing of the CFF.
• In case the Vice-President replaces the President during the term of office, he/she shall assume the full responsibility of the President, and shall serve for the remainder of the Presidential term. If the Vice-President chooses to not give up their position to fill the remainder of the Presidential term, he/she will assume the Presidential position until a general meeting of the Association is convened within 60 days to elect a new President or Vice-President.

Treasurer:

• Shall, in conjunction with the Executive Director of the MFA, review and consult on all financial transactions of the Association and prepare and submit budgets at Executive, Board and general meetings.
• Shall ensure that funds of the Association are deposited in the appropriate accounts (Bank or Trust).
• Has signing authority with the President or other members of the Executive for all financial transactions of the Association.
• Shall be responsible for taxation matters of the Association.
• Shall serve as President in succession following the 1st Vice President.

Vice-President – Athlete Development

• Organize training camps in conjunction with the Vice-President – Technical and the Provincial Coach/Technical Director.
• Organize provincial programs in conjunction with the Vice-President-Technical and the Provincial Coach/Technical Director.
• Organize provincial outreach programs and school programs in conjunction with the Vice-President – Technical and the Provincial Coach/Technical Director.

Board Members-at-Large:

Duties will be determined by the MFA Executive.

 

Proposed ByLaw Change
Proposed for community vote at AGM: “Allow electronic attendance at AGM provided attendees provide 2 weeks notice. If 2 weeks notice is not possible due to extenuating circumstances, requests will be considered on a case-by-case basis”

Manitoba Fencing Association Annual General Meeting 2021

will be held on Monday, June 28, 7 pm over Zoom.

To register or for questions, email Sean at fencing@sportmanitoba.ca by Friday, June 25, 2022. Assistance prior to the meeting is available (ie. set up an account, access a meeting room, ask questions etc.)

Documents:          2020 Minutes        MFA bylaws            AGM Agenda           Board Nomination Form           Proxy Voting Form

Reports:                 President                 Treasurer                    Provincial Coach                          Executive Director

• At all general meetings, the presence of ten (10) voting members (not including proxy votes) of the Association, as defined by these By-Laws, shall constitute Quorum.
• Members must have held their membership at least twenty-one (21) days prior to a general meeting if they are to exercise their right to vote.

Membership can be renewed here (link).

Positions For Election

• President (2 year term)
• Corporate Secretary (2 year term)
• Vice-President – Technical (2 year term)
• Board member at large (1 year term)

President:

• Shall act as chair of all General Meetings, and all meetings of the Board.
• Shall be an ex-officio member of all committees of the Association.
• Shall be a signatory authority for all correspondence and transactions of the Association including all financial transactions.
• During meetings of the Board the President will only vote in case of a tie.
• The President shall represent the Association at the Annual General Meeting of the Canadian Fencing Federation.
• The President shall be responsible for the employees or contractors of the Association.
• The President shall not hold office with a fencing club, except that a club officer may be elected as President, but then must resign from the club office not more than thirty days after being elected as President. The President must be a member in good standing of the CFF.

Corporate Secretary:

• Shall record and keep minutes of all Executive, Board and General Meetings.
• Shall be responsible for counting and recording all votes, and the outcome there from, at all Executive, Board and General meetings.
• Shall be a signatory authority for financial transactions.
• Shall be responsible for ensuring a yearly review of the By-Laws.
• Shall be responsible for ensuring yearly Corporate documents are filed with the Corporations Branch of the Government of Manitoba.
• Shall, in conjunction with the Executive Director of the MFA, review and consult on all financial transactions of the Association and prepare and submit budgets at Executive, Board and general meetings.
• Shall ensure that funds of the Association are deposited in the appropriate accounts (Bank or Trust).
• Has signing authority with the President or other members of the Executive for all financial transactions of the Association.
• Shall be responsible for taxation matters of the Association.
• Shall serve as President in succession following the 1st Vice President.

Vice-President – Technical

• Shall establish, in conjunction with the Provincial Coach, and distribute an annual competition schedule.
• Organize competitions and distribute and collect entry forms.
• Tabulate and keep up-to-date records of competitive points and provincial rankings.
• Schedule and organize coaches and officials clinics.
• Oversee the Provincial fencing programs in cooperation with the Vice-President – Athlete Development.
• Vice-President – Athlete Development
• Organization of training camps in conjunction with the Vice-President – Technical and the Provincial Coach/Technical Director.
• Organization of provincial programs in conjunction with the Vice-President-Technical and the Provincial Coach/Technical Director.
• Organization of provincial outreach programs and school programs in conjunction with the Vice-President – Technical and the Provincial Coach/Technical Director.

Board Members-at-Large:

Duties will be determined by the MFA Executive.