Tag: AGM

MFA Annual General Meeting 2024

will be held on Friday, June 21, 6:30pm at the Irish Association of Manitoba – 654 Erin Street  (check in starting at 6:00pm)

Register here (link) by Monday, June 17.

*The following documents and reports uploaded when available:

Documents:       AGM Minutes      MFA bylaws       AGM Agenda         Board Nomination Form         Proxy Voting Form

Reports:                 President                 Treasurer                    Provincial Coach               Executive Director

• At all general meetings, the presence of ten (10) voting members (not including proxy votes) of the Association, as defined by these By-Laws, shall constitute Quorum.
• Members must have held their membership at least twenty-one (21) days prior to a general meeting if they are to exercise their right to vote.

Membership can be renewed here (link).

MFA bylaws can be found here (link).  Board positions for election are:

• Vice President (2 year term)
• Treasurer (2 year term)
• Vice President – Athlete Development (2 year term)
• Board member at large (1 year term)

Vice-President:

• Shall replace the President in case the President is not available to preside due to illness or resignation or absence.
• The Vice-President shall be a signatory authority for all correspondence and transactions of the Association including all financial transactions.
• The Vice-President must be a member in good standing of the CFF.
• In case the Vice-President replaces the President during the term of office, he/she shall assume the full responsibility of the President, and shall serve for the remainder of the Presidential term. If the Vice-President chooses to not give up their position to fill the remainder of the Presidential term, he/she will assume the Presidential position until a general meeting of the Association is convened within 60 days to elect a new President or Vice-President.

Treasurer:

• Shall, in conjunction with the Executive Director of the MFA, review and consult on all financial transactions of the Association and prepare and submit budgets at Executive, Board and general meetings.
• Shall ensure that funds of the Association are deposited in the appropriate accounts (Bank or Trust).
• Has signing authority with the President or other members of the Executive for all financial transactions of the Association.
• Shall be responsible for taxation matters of the Association.
• Shall serve as President in succession following the 1st Vice President.

Vice-President – Athlete Development

• Organize training camps in conjunction with the Vice-President – Technical and the Provincial Coach/Technical Director.
• Organize provincial programs in conjunction with the Vice-President-Technical and the Provincial Coach/Technical Director.
• Organize provincial outreach programs and school programs in conjunction with the Vice-President – Technical and the Provincial Coach/Technical Director.

Board Members-at-Large:

Duties will be determined by the MFA Executive.

*Gender Equity Committee Calls for Members*
Purpose: To establish an ad hoc committee to review and implement recommendations for SafeSport based on an open letter to the Canadian Fencing Federation (CFF). Time commitment is roughly 4 hours per month between for two months 2024, dates TBD. Email fencing@sportmanitoba.ca for more information. You do not need to be an MFA or Board member to help!

Elevate your team spirit and represent the Manitoba Fencing Association with our exclusive track suit and comfy Crocs! Donning our team gear not only showcases your pride but also fosters a sense of unity within our fencing community. Orders are now open, and we encourage every member to grab their set. The deadline for orders is October 20, 2023. Let’s hit the piste in style!

ORDERS ARE CLOSED UNTIL THE NEXT BATCH.

 

 

 

MFA Annual General Meeting 2023

Tuesday, June 27, 7pm
at the Irish Association of Manitoba – 654 Erin Street. 
Doors open at 6:30pm. Awards, snacks, and socializing after the meeting.

REGISTER HERE!

Documents:
2022 Minutes
MFA Bylaws
AGM Agenda
Board Nomination Form
Proxy Voting Form

Reports:
President & Executive Director
Treasurer
Provincial Coach

• At all general meetings, the presence of ten (10) voting members (not including proxy votes) of the Association, as defined by these By-Laws, shall constitute Quorum.
• Members must have held their membership at least twenty-one (21) days prior to a general meeting if they are to exercise their right to vote.

Membership can be renewed here (link). Memberships renew September 1, 2023.

 

The following Board positions are up for election:

• President (2 year term)
• Corporate Secretary (2 year term)
• Vice President – Technical (2 year term)
• Board member at large (1 year term)

 

Description of Board Positions:

President:

• Shall act as chair of all General Meetings, and all meetings of the Board.
• Shall be an ex-officio member of all committees of the Association.
• Shall be a signatory authority for all correspondence and transactions of the Association including all financial transactions.
• During meetings of the Board the President will only vote in case of a tie.
• The President shall represent the Association at the Annual General Meeting of the Canadian Fencing Federation.
• The President shall be responsible for the employees or contractors of the Association.
• The President shall not hold office with a fencing club, except that a club officer may be elected as President, but then must resign from the club office not more than thirty days after being elected as President. The President must be a member in good standing of the CFF.

Corporate Secretary:

• Shall record and keep minutes of all Executive, Board and General Meetings.
• Shall be responsible for counting and recording all votes, and the outcome there from, at all Executive, Board and General meetings.
• Shall be a signatory authority for financial transactions.
• Shall be responsible for ensuring a yearly review of the By-Laws.
• Shall be responsible for ensuring yearly Corporate documents are filed with the Corporations Branch of the Government of Manitoba.

Vice-President – Technical

• Shall establish, in conjunction with the Provincial Coach, and distribute an annual competition schedule.
• Organize competitions and distribute and collect entry forms.
• Tabulate and keep up-to-date records of competitive points and provincial rankings.
• Schedule and organize coaches and officials clinics.
• Oversee the Provincial fencing programs in cooperation with the Vice-President – Athlete Development.

Board Members-at-Large:

Duties will be determined by the MFA Executive.

Manitoba Fencing Association Annual General Meeting 2022

will be held on Wednesday, June 15, 6pm at the Irish Association of Manitoba – 654 Erin Street  (check in starting at 5:30pm)

To register or for questions email Sean at fencing@sportmanitoba.ca by Friday, June 10, 2022.

*The following documents and reports uploaded when available:

Documents:       2021 Minutes      MFA bylaws       AGM Agenda         Board Nomination Form         Proxy Voting Form

Reports:                 President                 Treasurer                    Provincial Coach               Executive Director

• At all general meetings, the presence of ten (10) voting members (not including proxy votes) of the Association, as defined by these By-Laws, shall constitute Quorum.
• Members must have held their membership at least twenty-one (21) days prior to a general meeting if they are to exercise their right to vote.

Membership can be renewed here (link).

MFA bylaws can be found here (link).  Board positions for election are:

• Vice President (2 year term)
• Treasurer (2 year term)
• Vice President – Athlete Development (2 year term)
• Board member at large (1 year term)

Vice-President:

• Shall replace the President in case the President is not available to preside due to illness or resignation or absence.
• The Vice-President shall be a signatory authority for all correspondence and transactions of the Association including all financial transactions.
• The Vice-President must be a member in good standing of the CFF.
• In case the Vice-President replaces the President during the term of office, he/she shall assume the full responsibility of the President, and shall serve for the remainder of the Presidential term. If the Vice-President chooses to not give up their position to fill the remainder of the Presidential term, he/she will assume the Presidential position until a general meeting of the Association is convened within 60 days to elect a new President or Vice-President.

Treasurer:

• Shall, in conjunction with the Executive Director of the MFA, review and consult on all financial transactions of the Association and prepare and submit budgets at Executive, Board and general meetings.
• Shall ensure that funds of the Association are deposited in the appropriate accounts (Bank or Trust).
• Has signing authority with the President or other members of the Executive for all financial transactions of the Association.
• Shall be responsible for taxation matters of the Association.
• Shall serve as President in succession following the 1st Vice President.

Vice-President – Athlete Development

• Organize training camps in conjunction with the Vice-President – Technical and the Provincial Coach/Technical Director.
• Organize provincial programs in conjunction with the Vice-President-Technical and the Provincial Coach/Technical Director.
• Organize provincial outreach programs and school programs in conjunction with the Vice-President – Technical and the Provincial Coach/Technical Director.

Board Members-at-Large:

Duties will be determined by the MFA Executive.

 

Proposed ByLaw Change
Proposed for community vote at AGM: “Allow electronic attendance at AGM provided attendees provide 2 weeks notice. If 2 weeks notice is not possible due to extenuating circumstances, requests will be considered on a case-by-case basis”

Manitoba Fencing Association Annual General Meeting 2021

will be held on Monday, June 28, 7 pm over Zoom.

To register or for questions, email Sean at fencing@sportmanitoba.ca by Friday, June 25, 2022. Assistance prior to the meeting is available (ie. set up an account, access a meeting room, ask questions etc.)

Documents:          2020 Minutes        MFA bylaws            AGM Agenda           Board Nomination Form           Proxy Voting Form

Reports:                 President                 Treasurer                    Provincial Coach                          Executive Director

• At all general meetings, the presence of ten (10) voting members (not including proxy votes) of the Association, as defined by these By-Laws, shall constitute Quorum.
• Members must have held their membership at least twenty-one (21) days prior to a general meeting if they are to exercise their right to vote.

Membership can be renewed here (link).

Positions For Election

• President (2 year term)
• Corporate Secretary (2 year term)
• Vice-President – Technical (2 year term)
• Board member at large (1 year term)

President:

• Shall act as chair of all General Meetings, and all meetings of the Board.
• Shall be an ex-officio member of all committees of the Association.
• Shall be a signatory authority for all correspondence and transactions of the Association including all financial transactions.
• During meetings of the Board the President will only vote in case of a tie.
• The President shall represent the Association at the Annual General Meeting of the Canadian Fencing Federation.
• The President shall be responsible for the employees or contractors of the Association.
• The President shall not hold office with a fencing club, except that a club officer may be elected as President, but then must resign from the club office not more than thirty days after being elected as President. The President must be a member in good standing of the CFF.

Corporate Secretary:

• Shall record and keep minutes of all Executive, Board and General Meetings.
• Shall be responsible for counting and recording all votes, and the outcome there from, at all Executive, Board and General meetings.
• Shall be a signatory authority for financial transactions.
• Shall be responsible for ensuring a yearly review of the By-Laws.
• Shall be responsible for ensuring yearly Corporate documents are filed with the Corporations Branch of the Government of Manitoba.
• Shall, in conjunction with the Executive Director of the MFA, review and consult on all financial transactions of the Association and prepare and submit budgets at Executive, Board and general meetings.
• Shall ensure that funds of the Association are deposited in the appropriate accounts (Bank or Trust).
• Has signing authority with the President or other members of the Executive for all financial transactions of the Association.
• Shall be responsible for taxation matters of the Association.
• Shall serve as President in succession following the 1st Vice President.

Vice-President – Technical

• Shall establish, in conjunction with the Provincial Coach, and distribute an annual competition schedule.
• Organize competitions and distribute and collect entry forms.
• Tabulate and keep up-to-date records of competitive points and provincial rankings.
• Schedule and organize coaches and officials clinics.
• Oversee the Provincial fencing programs in cooperation with the Vice-President – Athlete Development.
• Vice-President – Athlete Development
• Organization of training camps in conjunction with the Vice-President – Technical and the Provincial Coach/Technical Director.
• Organization of provincial programs in conjunction with the Vice-President-Technical and the Provincial Coach/Technical Director.
• Organization of provincial outreach programs and school programs in conjunction with the Vice-President – Technical and the Provincial Coach/Technical Director.

Board Members-at-Large:

Duties will be determined by the MFA Executive.